Summary:
Maintains, integrates and develops applications to support the business objectives of a financial services company. The position also requires a deep knowledge of data management strategies. This would include using middleware or other technologies to support reporting and application integration efforts. Programming duties would include the modification and design of interfaces between applications as well as the creation of custom applications for the business when appropriate. Skills related to requirements analysis and full cycle project management as well as off the shelf product evaluation are important. Good communications skills and a strong knowledge of back office operations related to the securities industry are also important. May lead and direct the work of others as well as gather project specifications and conduct project presentations to business users. Harris Associates L.P. is a top tier global investment management firm with 24 hours x 6 day trading operations. Therefore this position involves participation in evening support rotations.

Duties & Responsibilities:

• Develops automated solutions using documented requirements, prepared specifications.
• Manages systems design, coding, testing, debugging, and development of supporting documentation.
• Participates in systems evaluations and the recommendation of final solutions. At times may lead this process.
• Manages assigned project work by tracking activity, identifying problems and providing progress reports to his or her manager.
• Develops test plans and performs quality assurance testing.
• Responsible for assisting with the daily maintenance and support of accounting, trading, client management and research applications etc.
• Participates in off hours support rotations as required by 24 hr worldwide trading operations.
• Over time handles assignments of increasing complexity and professional challenge.
• Assists with the training of other developers as needed.
• Will be assigned lead / supervisory duties on selected projects.
• Will be responsible at times for database and application design. This includes working with and at times directing other team members in the development of departmental standards and best practices related to application design, support and overall data management.
• Participates in periodic disaster recovery testing.
• Perform other duties as directed and may assume team lead / training responsibilities in areas of expertise.

Qualifications:
Required:

• 4-year degree in Computer Science or related discipline.
• 3-4 years previous financial industry experience.
• Minimum 5 years experience with programming, database and systems design \ integration work.
• Strong knowledge of database management software, design specifications and programming tools in a predominantly Microsoft environment (MS SQL, .NET, Visual Source Safe, etc.).
• Excellent interpersonal, communication, organizational and writing skills. Detail oriented.
• Proven ability to effectively work with team members and business users.
• Experience working with general application support and trouble shooting.
• Proven experience managing small and medium sized projects independently and successfully.
• Strong desire to work in a financial services environment, particularly trading and trading operations related.

Preferred:

• Microsoft certifications.
• Experience with mutual fund accounting system support (Advent, Eagle, Portia, Simcorp, etc.).
• Experience with trading system support (ITG/XIP, Charles River, Landmark, Moxy, Eze Castle, etc.).
• Experience working with performance measurement systems such as Factset, Barra, Wilshire, etc.
• Experience working on disaster recovery projects.
• Experience programming automating interfaces to data sources such as Bloomberg or Factset.

Special Requirements:
This position requires a self-directed professional who is eager to develop technical skills related to financial services and back office trading operations. Occasional weekend and evening work may be required for systems implementations and upgrades.

Key Organizational Relationships:
This individual will interact with all levels of personnel within the organization, as well as individuals within the MIS department.

Summary:
As part of an administrative support team, this position is responsible for a variety of administrative duties for members of the International department. This position requires attention to detail, initiative, independent judgment, the ability to juggle multiple tasks in an efficient and organized manner, as well as working knowledge of investments/financial services. These duties will include the use of Microsoft Office and Bloomberg, answering telephones, filing, assistance with various mailings, organizing and maintaining various documents and subscriptions, ordering office supplies and a variety of other project and clerical support functions as needed or assigned. The work entails dealing with all levels of staff within the firm and exercising a high degree of discretion and tact in all communications.

Duties & Responsibilities:

• Work as a part of a team with other International Administrative Assistants; provide additional support during vacations/illnesses, peak times and as needed to deliver superior support to all department staff.
• Schedule appointments, coordinate/schedule meetings, and make travel arrangements for the Analysts. This entails: working through a travel agent, brokers and/or hotels to secure flights, hotel accommodations, and ground transportation; communicating meeting requests to various brokers, providing schedule updates to Analysts for meeting request revisions; coordinating and packaging shipments of meeting materials, and preparing itineraries.
• Procure and assemble research material for company management meetings that are scheduled both in the office and on trips: obtain and print out financial information from company’s website; find and print relevant website broker reports for companies; print company-specific information found on Bloomberg and our in house models. Send company materials to overseas locations for use on Analyst trips – usually on a time sensitive basis. Review and brief for the Analysts attention news articles, reports, bulletins and other materials as necessary.
• Reserve and set up conference rooms for meetings, arrange for refreshments, greet attendees and clear room after meetings.
• Assist in the organization of library of international company files: update and purge contents regularly; coordinate file room relocations; order filing supplies.
• Prepare expense reports for department members (includes calculations dealing with various currencies); maintain files and records, updates address books and business cards; route mail and faxes to proper department personnel, as necessary; respond to routine correspondence within established guidelines; annotate and deliver non-routine correspondence to appropriate individuals.
• Update and maintain company contacts file using card scan. Complete transition from company card binder into Outlook folder of contacts.
• Update proprietary spreadsheets, Bloomberg worksheets and weekly project list with data collected from Bloomberg and internal sources; prepare a variety of routine and special reports; scan and insert New Idea write-up attachments into database.
• Provide back up in the distribution and scheduling of company management and sell-side analyst meeting offers and conference calls.
• Receive visitors and telephone calls for the department staff; ascertains nature of business and personally handle those requesting routine information, appointments and tasks; direct remainder to appropriate staff; ensure the appropriate distribution and release of confidential or sensitive information.
• Compose letters, memos and general correspondence.
• Perform a variety of miscellaneous project and administrative functions as assigned, maintaining internal file room and distribution of department /mail and facsimiles.
• Maintain web access logins and alerts to broker websites, adding new holdings to alerts as needed; print requested research from alerts.

Qualifications:
Required:

• Hours are 7:00 am to 3:00 pm or as required to complete tasks.
• Two to four years prior experience in providing administrative support to senior management, preferably in the mutual fund, investment advisory, or general financial services industry.
• The ability to work independently and perform a wide variety of complex and confidential administrative tasks with speed and accuracy; compose effective and accurate correspondence; work effectively under pressure and with frequent interruptions when necessary; effectively juggle multiple tasks; use initiative and exercise independent judgment; establish and maintain accurate records; communicate effectively; establish and maintain effective working relationships with staff throughout the firm; coordinate clerical work activities and determine work priorities and methods; coordinate multiple schedules; deal with non-routine and complex tasks without recourse to manager(s).
• Must be articulate, conscientious, flexible, and trustworthy.
• Possess excellent organizational, analytical, mathematical and communication (verbal and writing) skills.
• Excellent PC skills, including MS Office and the Internet.

Preferred:

• College-level courses in general business administration, finance or economics.
• Working knowledge of Bloomberg.

Key Organizational Relationships:
This position requires interacting with individuals at all levels within the firm as well as with outside clients.