Summary:
This position primarily is responsible for providing administrative and secretarial support to The Harris Associates Investment Trust - The Oakmark Funds and its Chief Compliance Officer (CCO). The work entails significant interaction with various levels of staff within the firm, the Trustees of the Oakmark Funds and Fund Counsel. The Assistant also will be responsible for certain duties to assist the Fund Operations Department. The position requires impeccable attention to detail and the ability to prioritize multiple tasks in an efficient and organized manner. Initiative, independent judgment and flexibility are key to performing the required duties.

Duties & Responsibilities - Fund Compliance:

• Provide administrative support to the CCO in the oversight and testing of Fund compliance with the Federal Securities laws (e.g., organizing and maintaining the Funds’ compliance files, testing results and preparing compliance reports and exhibits).
• Anticipate daily needs and take a proactive approach in managing daily tasks and establish a routine for addressing daily items, offer ideas and solutions in anticipation of unexpected complications, provide insight to things others may not have considered.
• Schedule and plan for all Trust Board and Committee Meetings including:
• Meeting planning, scheduling attendees, conference rooms, refreshments and clear room after meetings
• Organize production, distribution and editing of board and committee agendas, supporting materials and ensure all materials are received/shipped in advance for meetings
• Confirm meeting details and agendas to participants
• Compile post-meeting follow up items including the preparation and distribution of the meeting minutes, and updating any procedures/manuals/etc.
• Maintain/update all procedures, calendars, meeting documents, expenses, etc. in the BoardVantage portal. Also, will act as a liaison to BoardVantage operations regarding portal updates, troubleshooting and site maintenance.
• Serve as the liaison to the Fund board on administrative matters and coordinate accordingly.
• Make all travel arrangements for the CCO. Working through travel agents and/or directly with airlines and hotels to secure flights, accommodations, ground transportation, and other related activities such as meetings and meal reservations as part of the trip. This also, includes preparing detailed itineraries and being available to make necessary changes as plans evolve on an ongoing basis.
• Compose letters, memos and general correspondence; prepare all expense reports and maintain the department’s subscriptions and publications.
• Review and maintain filing systems (paper and electronic).
• Assist the Fund Operations department with additional tasks including, but not limited to: maintaining procedures manual, update documents, producing and distributing quarterly reports, NTF billing oversight and reporting.
• Maintain and update the departments Business Continuity Plan as needed and participate/assist in testing as necessary.
• Perform a variety of other miscellaneous project and administrative functions as assigned.

Qualifications:
Required:  

• A minimum of 10 years experience preferably in the mutual fund or financial services industry.
• Excellent communication (verbal and written), organizational and PC (Word, Excel, Outlook, PowerPoint) skills.
• Excellent attention to detail, a high degree of initiative and adaptability.
• The ability to work independently as well as in a team environment.
• The ability to prioritize multiple responsibilities and work under pressure with frequent interruptions in a mature and calm manner.

Preferred:  

• Experience working with legal/compliance matters.

Special Requirements:
In addition to the above bullet points, individual is also responsible for being flexible and willing to assist on special projects as assigned. Preparation for board meetings may require working extended hours in the weeks prior to quarterly meetings.

Summary:
This position is primarily responsible for providing administrative and secretarial support to the Chief Investment Officer-International Equities. In addition, this position will be responsible for a number of departmental items and providing back-up to the other Administrative staff members on the team. This position requires impeccable attention to detail and the ability to juggle multiple tasks in an efficient and organized manner. Initiative, independent judgment, and flexibility are key in performing the required duties. This position will require a high level of expertise in Microsoft Products and travel coordination, as well as working knowledge of investments/financial services.

The work entails dealing with various levels of staff within the firm, with external clients and with senior managements of other firms and therefore requires exercising a high degree of discretion and tact in all communications and matters.

Duties & Responsibilities:

• Handles all calendar scheduling for the CIO by following the parameters established by CIO which includes days and times available for appointments, ensuring each day is manageable for him (and that when meetings are booked at various locations such things as travel time in between is factored into the appointment time), and being able to professionally approach and discuss with CIO when any given day is getting overloaded and/or providing alternative times for appointments.
• Make all travel arrangements for the CIO. Working through travel agents, private aviation companies, brokers and/or directly with airlines and hotels to secure flights, accommodations, ground transportation, and other related activities such as meetings and meal reservations as part of the trip. This also, includes preparing detailed itineraries and being available to make necessary changes as plans evolve on an ongoing basis.
• Assist the CIO with scheduling of various outside board obligations, committees and travel arrangements. Working with other members of his staff and family as necessary to coordinate.
• Will perform personal tasks to support the CIO as well.
• On a daily, on-going basis, screen all calls and prioritize messages. This requires the ability to communicate well with all incoming callers to determine the nature of the call. When appropriate, refer calls to other key personnel which requires knowledge of their expertise.
• Anticipates daily needs and takes a proactive approach in managing daily tasks.
• Establish a routine for addressing daily items, offering ideas and solutions in anticipation of unexpected complications, providing insight to things others may not have considered.
• Collect and ensure all materials are received in advance for meetings with companies, clients and prospects; confirm meeting details to pertinent participants, coordinate and package shipments of meeting materials when meeting is not local.
• Schedule appointments, reserve/set up conference rooms for meetings, arrange for refreshments, greet attendees, and clear room after meetings.
• Assimilate materials from Bloomberg, the intranet, broker websites and the research database in order to prepare books that will be used by CIO and other Analysts for meetings with companies either while the CIO is travelling or for internal meetings. Assists with other Admins books as well.
• Compose letters, memos and general correspondence and prepare all expense reports.
• Assist with Team I group functions: attendance, business resumption, Team I trips, lunches/dinners, and gifts.
• May be asked to assist as the International Meeting coordinator:
• Monitor broker meeting requests. Coordinate with Team I members and brokers, reserve conference rooms, and handle calendaring.
• Maintain broker meeting log.
• Oversee the supplies for Team I and keep items appropriately stocked.
• Assist with maintaining order in the International file room.
• Perform a variety of other miscellaneous project and administrative functions as assigned.

Qualifications:
Required:  

• Minimum of 10 years Executive Assistant experience for a corporate Senior Executive or Senior Partner, preferably with in the mutual fund, investment advisory, or general financial services industry.
• Undergraduate degree or equivalent work experience.
• Must possess the ability to communicate effectively with internal and external contacts, including management, politicians, etc. and maintain confidentiality.
• Must work effectively under pressure and with frequent interruptions, be willing to accept change, be able to manage conflicting priorities, juggle multiple tasks and requests in a mature and calm manner.
• Possesses excellent organizational, analytical, mathematical and communication (verbal and writing) skills.
• Must be articulate, conscientious, flexible, and trustworthy.
• Use initiative and exercise independent judgment to establish and maintain effective working relationships with staff throughout the firm, as well as possess the poise and interpersonal skills to represent the CIO with external clients/contacts.
• Excellent PC skills including a high level of expertise with Outlook, Word, Excel and the ability to access information from the internet.

Special Requirements:
The hours of this position are 7:00am – 3:00pm, with some flexibility required for after-hours correspondence in particular while the CIO is travelling. Necessary to work around the CIO’s schedule which sometimes requires working through lunch and staying until the job is completed. Very important to be available at all times during the day and stay close to the desk.

Summary:
Assist the Corporate Accounting Department in general accounting duties.

Duties & Responsibilities:

• Participate in month-end close procedures.
• Prepare various reconciliations.
• Enter invoice information into Financial Information Tracking System (FITS).
• Record monthly journal entries for wires/ACHs.
• Perform special projects as assigned.
• Assist Accounts Payable Associate in filing.

Qualifications:
Required:  

• Sophomore or Junior working toward a bachelor’s degree in Accounting.
• Must have successfully completed a minimum of three Accounting courses.
• Excellent communication, organizational and PC (Excel, Word) skills.
• Excellent attention to detail, a high degree of initiative and adaptability, and the ability to juggle multiple tasks.
• The ability to work independently as well as in a team environment.
• The ability to work approximately 15-20 hours per week on a regular basis during school, summer and breaks.

Summary:
In a buy side financial services setting, review, analyze and evaluate application development project requests being submitted to the MIS department by various front, middle and back office business units. Work with requesting departments to refine and finalize project requirements associated with project requests. Formulate solutions and project plans to meet identified and agreed upon project requirements. Manage a combination of internal, consultant and vendor resources to complete and deliver solutions to the business units. Responsibilities also include reporting project status to the business units, the development and or approval of systems testing plans, assisting with day to day and long term project prioritization for the development group and assisting with staff performance evaluations.

Duties & Responsibilities:

• Will assist with the front end processing/prioritization of MIS project requests and will also handle the direct management of projects. Will assume a leadership role in the management of internal, consultant and vendor resources working to complete the project requests. This will include:
• Review and analysis of incoming project requests.
• Assist key business units with the development of detailed business requirements.
• Lead the design of solutions that effectively meet identified business requirements, including analysis of business processes.
• Lead or assist with vendor systems selection based on identified business requirements.
• Research and design options and solutions that will ultimately meet project requirements.
• Assist management with the evaluation of programming and other resource needs to successfully complete projects undertaken.
• Develop and maintain project documentation and systems testing plans.
• Supervise project related issues tracking and report issue status back to both MIS and the business units.
• Assume a leadership role in the ongoing development and maintenance of vendor and consultant relationships.
• Assume a leadership role in the development and continuous refinement of the firm’s project management tools and standards (PMO).
• Assist with the maintenance and management of the MIS project tracking system.
• Mentoring development staff in project management principles, testing methodologies and documentation standards.
• Assist the business units in the development and/or refinement of key workflows.
• Provide workflow level support and analysis for key business units (trading, operations, portfolio management, and compliance).
• Supervise code / project implementations as appropriate.

• Create and present comprehensive project related presentations to groups of systems users, department managers and vendors.
• Respond accordingly to systems and project related inquiries from groups of systems users, department managers, and vendors.
• May participate in the management and execution of business resumption testing as needed.

Qualifications:
Required:  

• BS degree in Management Information Systems, Business, Finance, or a related field.
• Minimum 7-10 years of prior business systems analyst experience in an investment environment, preferably related to buy-side trading, investment management and mutual fund operations.
• Proven experience managing through the full systems development life cycle.
• Proven experience developing functional specifications for application development staff and vendors.
• Proven experience managing project resources (internal developers, consultant and vendor),
• Proven experience with business process and workflow design as it relates to systems.
• Proven experience in training end-users on new procedures and/or applications.
• Working knowledge of enterprise level reporting tools such as Crystal Reports.
• Must be self motivated, possess excellent analytical and communication skills (written, verbal), and be able to effectively multi-task with strong attention to quality and detail.
• Must be able to relate to, interact with, and effectively work with, the technical team as well as (non-technical) individuals in various departments within the Firm

Preferred:  

• A background in application development and past experience working with application development tools.
• IT experience with trading operations – order generation, execution, post trade processes, etc.
• Financial services related certifications such as NASD Series 7.
• Support experience or solid working knowledge of accounting systems (Axys, Eagle, Portia etc.), trading systems (ITG / Macgregor, Charles River, Latent Zero, Eze Castle, Moxy, etc.), performance measurement systems (Factset, Eagle), CRM systems and research systems (Factset, Bloomberg).
• Knowledge of MS SQL, applications data access methods and familiar with relational database and application development concepts.
• Working knowledge of Microsoft programming tools.
• Working knowledge or experience with software/systems from Eagle Investment Systems.
• Working knowledge or experience working with investment research teams and related software. Typically stock research databases.
• Prior experience working on business recovery related initiatives.

Special Requirements:
At times this position may require work during non business hours that is related to systems testing and implementation.

Summary:
This entry-level position is responsible for all aspects of client servicing, portfolio accounting and administration for an assigned group of accounts. This position will be responsible for generat ing portfolio information, reconciling cash and positions, forecasting cash for Portfolio Managers, and compliance monitoring. This position will also prepare and coordinate monthly/quarterly client reports such as compliance certifications, portfolio holdings, and performance information to clients. Accuracy and timeliness is paramount in all functions.

The Global Investment Services (GIS) department administers portfolios for a number of different types of mandates including institutional accounts, The Oakmark Funds, third-party sub-advised mutual funds, limited partnerships, and collective investment trusts. This position will have regular interaction with other members of the GIS Department, Portfolio Managers, custodian banks, clients, advisers and consultants, and members within Harris’ Compliance, Operations, Marketing & Client Service, and Performance Analytics departments.

Duties & Responsibilities:
These duties and responsibilities will be conducted under the direct supervision or oversight of a senior member of the team.

• Perform all aspects of client servicing for assigned accounts. This includes maintaining all records and files for an account, independently responding to inquiries, ensuring accurate and timely delivery of all required reporting, and assisting marketing and client service with responses to additional client requests.
• Perform daily reconciliation of cash balances, securities holdings and derivatives, and monitor the timely settlement of security trades, maturities, and income collection to resolve any discrepancies.
• Ensure trade information is communicated to custodians and clients properly and timely.
• Forecast cash by incorporating settlement/maturity activity, income, expenses, and cash flow activity for the day with existing open orders and report to portfolio managers.
• Prepare and coordinate delivery of monthly and quarterly client reports. These include compliance certifications, holdings and market value reports, reconciliation reports and performance reports. Reports must be delivered by client deadline without compromising accuracy.
• Monitor pre and post trade compliance in accordance with portfolio investment restrictions (i.e. number of holdings, sector and market restrictions, market capitalization and diversification tests).
• Perform monthly reconciliation of market value, hedge gain/loss, and income accruals to ensure the accuracy of the TNA of responsible portfolios.
• Assist with maintaining and updating existing operational procedures and process flow documentation.
• Assist in the identification and implementation of business process and technology improvements.
• Assist with and/or perform special projects as assigned.
• Serve as a back up to other portfolio specialists as necessary for all daily and any other ad hoc tasks.
• Assist in the oversight of net asset value calculations for The Oakmark Funds.

Qualifications:
Required:  

• Bachelor’s degree in accounting, finance, economics or prior related work experience.
• 0-3 years of related experience preferred.
• Exceptional client services skills.
• Some working knowledge of accounting principles, preferably within the mutual fund or securities industry.
• Must be detail oriented and self motivated, and be able to work independently as well as in a team environment.
• Must possess a high degree of initiative and adaptability, the ability to effectively juggle multiple tasks, as well as possess excellent organizational skills.
• Strong knowledge of Microsoft Office application.
• Good communication skills.

Preferred:  

• Accounting, portfolio administration, custody, mutual fund, brokerage or securities industry experience would be a plus.
• Prior experience utilizing the ITG MacGregor trade order management system, ITG Compliance and/or Advent Axys portfolio accounting system would be a plus.

Special Requirements:
Will be required to occasionally work early morning hours and/or evening hours, and possibly weekends and holidays due to market conditions, trade volumes, special projects, or client and regulatory deadlines.

Summary:
This individual will be responsible for all functions related to the administration of client portfolios. They will provide support throughout our portfolio management units to the various accounts as needed. They may also be responsible for supporting the work of others on the team when necessary. This individual may be assigned to one of the portfolio management units and will be responsible for supporting a Portfolio Manager in the administration of a select group of client accounts. Good communication skills and the ability to prioritize tasks are important in this role, along with proactively participating in an environment that works towards achieving and maintaining high performance standards.

Duties & Responsibilities:
This individual will be responsible for the administration of high net worth and/or institutional client portfolios including: client service, trading activity, month-end closings, monitoring cash, compliance, preparing performance reports, daily and monthly reconciliations, maintaining client databases, and supporting marketing service efforts. Additional responsibilities include, but are not limited to:

• Prepare special reports as a part of manager/marketing efforts.
• Provide assistance to the portfolio managers on
  • monitoring account restrictions and investment guidelines
  • preparing trading allocation programs for various managers
• Produce a variety of client-related internal/external reports and client service meeting materials
• Provide daily assistance to portfolio managers with telephone coverage, written communications, and reports.
• Actively cross train on accounts to provide and leverage backup coverage.
• Continue the development of client service and internal systems skills to achieve maximum benefits from in-house technology.
• Actively participate in special projects or committees.

Qualifications:
Required:  

• Bachelor of Science degree in Finance, Accounting, or related field.
• 3 to 5 years of investment industry experience, preferably in portfolio administration for an investment firm, bank or trust company.
• The ability to be proactive, work independently and perform a wide variety of complex and confidential tasks with speed and accuracy;
• Works effectively under pressure and with frequent interruptions; effectively juggle multiple tasks; use initiative and exercise independent judgment.
• Excellent communication (verbal and writing) skills and the ability to communicate effectively and constructively within the department and the firm
• Ability to organize and prioritize workflow, and possesses strong detail orientation.
• Proficiency with Excel, PowerPoint, Word and MS Outlook.

Preferred:  

• Experience with trade order management systems (ITG/XIP, Charles River, etc.)
• Experience with portfolio accounting systems (Advent, Portia, etc.)

Special Requirements:
This position’s hours conform to the firm’s standard hours but may require different start or end times.

Summary:
The position of Manager, RFP/RFI is responsible for managing all aspects of the RFI/RFP effort including the supervision of staff, timely completion of all questionnaires and other data requests, completion of intermediary database updates and oversight of the question/answer database ("Architecure"). Communication with consultants, data contacts and prospects is an integral part of the job. Interaction with internal personnel and coordination of efforts with parent company is essential.

Duties & Responsibilities:

• Assume ownwership of all RFP/RFI activity and effectively coordinate/allocate internal resources for timely completion of requests.
• Review RFIs and RFPs, coordinate drafting/approval of new responses and researching of unique questions,
• Manage RFP team and assist staff as necessary to complete RFP/RFI activity,
• Build strong relationships with sales professionals, investment staff and parent company personnel as it relates to inquiries from new business prospects/clients including sample proposals, portfolio characteristics, assets under management breakouts, performance, etc.
• Oversee RFP “Architecture” to ensure timely/accurate responses.
• Review periodic Approval pieces on behalf of the department.
• Flexibility for work on special projects and other duties as assigned.

Qualifications:
Required:  

• A bachelors degree in a business related field; MBA, CFA a plus.
• A minimum of 5-7 years experience managing an RFI/RFP process in the financial industry
• Proven ability to effectively manage people and projects.
• Excellent communication, organizational and writing skills
• This individual must be professional, service-oriented, and able to prioritize and juggle multiple tasks.
• Excellent interpersonal skills, strong detail orientation and superior organizational skills
• The ability to work independently as well as in a team environment.

Special Requirements:
Depending on the workload (number of RFPs/RFIs in the queue), and time of year (quarter-end, year-end), additional hours or flexible time schedules may be required.